The preparation for the event shall include e-discussions and planning workshop/meetings to design the event process and resources. The event shall have
(i) Plenary and parallel sessions, policy dialogue, panel discussions;
(ii) Field visits to sites highlighting extension activities;
(iii) Exhibition and side events;
(iv) Networking and knowledge exchange: using World Cafe, Round Tables, Food for thought and Open Spaces among others;
(v) Evaluation, reflection and synthesis of activities from the week, and participant action planning.
After the event participants shall be followed up to track the outcomes of their participation. Two post-conference meetings shall be held for internal reflection and lesson learning and documentation by the AFAAS Secretariat and key informants such as Country Fora Focal Persons, members of Thematic Working Groups and partners who contributed to the event.